Privacy Policy for S & D Trade Recruitment

Effective Date: 19th November 2024

Welcome to the Privacy Policy of S & D Trade Recruitment (referred to as "we," "our," or "us"). Protecting your privacy is paramount to us, and we are committed to handling your personal information in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, www.sanddtraderecruitment.co.uk, or engage with our recruitment services.

1. Who We Are

S & D Trade Recruitment is a recruitment agency specialising in matching candidates with opportunities in trade and related industries. This policy outlines how we manage the personal data of candidates, clients, and website visitors.

2. What Personal Data We Collect

We collect and process personal data that you provide directly to us or through third parties. This includes, but is not limited to:

For Candidates:

  • Identity Information: Name, date of birth, gender, and nationality.
  • Contact Information: Email address, phone number, and postal address.
  • Employment Information: CVs, employment history, qualifications, skills, references, and work eligibility documentation.
  • Financial Information: Bank details, national insurance number, and tax-related information (if required for payroll purposes).
  • Sensitive Data: Health information, criminal record disclosures (when applicable and permitted by law).

For Clients:

  • Business Information: Name, company details, job descriptions, and contact details of representatives.
  • Contractual Information: Details of the recruitment services provided and agreements.

For Website Visitors:

  • Technical Data: IP address, browser type, operating system, and usage patterns via cookies.
  • Contact Forms: Name, email address, and any other details you voluntarily provide.

3. How We Use Your Data

We process your data for the following purposes:

For Recruitment Services:

  • To evaluate your suitability for roles.
  • To communicate job opportunities or updates.
  • To verify qualifications, references, and work eligibility.
  • To manage payroll (where applicable).

For Clients:

  • To understand hiring needs and provide tailored recruitment solutions.
  • To facilitate communication and contract fulfilment.

For Website Visitors:

  • To respond to inquiries submitted via our contact forms.
  • To improve our website’s functionality and user experience.
  • For security and fraud prevention purposes.

4. Legal Basis for Processing Your Data

We process your personal data under the following lawful bases:

  • Consent: Where you have explicitly consented to the processing of your data (e.g., receiving job alerts).
  • Contractual Necessity: When data is necessary for entering into or performing a contract with you.
  • Legal Obligations: Compliance with applicable laws and regulations (e.g., right-to-work checks).
  • Legitimate Interests: For recruitment-related activities, business improvements, and fraud prevention, provided your rights do not override these interests.

5. Sharing Your Data

We may share your personal data with:

  • Clients: Prospective employers as part of the recruitment process.
  • Service Providers: Payroll processors, IT service providers, and other third parties who support our operations.
  • Regulators and Authorities: Where required by law or for compliance with regulatory obligations.
  • Others: In connection with a business transfer, such as a merger or acquisition.

All third parties are required to maintain the confidentiality and security of your data.

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes outlined in this policy, including:

  • Recruitment data: Retained for a maximum of 3 years after the last meaningful interaction unless otherwise required by law.
  • Financial data: Retained for 6 years to comply with tax and legal obligations.

You may request the deletion of your data at any time, subject to legal and regulatory requirements.

7. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Access: Request access to the personal data we hold about you.
  • Rectification: Correct any inaccurate or incomplete data.
  • Erasure: Request the deletion of your data (right to be forgotten).
  • Restriction: Restrict processing in certain circumstances.
  • Data Portability: Request a copy of your data in a structured, machine-readable format.
  • Objection: Object to processing for direct marketing or legitimate interests.
  • Withdraw Consent: If processing is based on consent, you may withdraw it at any time.

To exercise these rights, please contact us at info@sanddtraderecruitment.co.uk.

8. Data Security

We implement robust technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. However, no online transmission can be guaranteed to be 100% secure. By submitting your data, you acknowledge this risk.

9. International Data Transfers

Your personal data may be transferred to and stored in countries outside the UK or EEA. In such cases, we ensure that adequate safeguards (e.g., Standard Contractual Clauses) are in place to protect your data.

10. Cookies

Our website uses cookies to enhance user experience and analyse website performance. For detailed information, please review our Cookie Policy.

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit a website that uses them. They allow information gathered on one web page to be stored until it is needed for use later.

They are commonly used to provide you with a personalised experience while you browse a website, for example, allowing your preferences to be remembered.

They can also provide core functionality such as security, network management, and accessibility; record how you interact with the website so that the owner can understand how to improve the experience of other visitors; and serve you advertisements that are relevant to your browsing history.

Some cookies may last for a defined period, such as one visit (known as a session), one day or until you close your browser. Others last indefinitely until you delete them.

Your web browser should allow you to delete any cookie you choose. It should also allow you to prevent or limit their use. Your web browser may support a plug-in or add-on that helps you manage which cookies you wish to allow to operate.

The law requires you to give explicit consent for use of any cookies that are not strictly necessary for the operation of a website.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use cookies or prevent their use through your browser settings, you may not be able to use all the functionality of our website.

We use cookies in the following ways:

  • to track how you use our website
  • to record whether you have seen specific messages we display on our website
  • to record your answers to surveys and questionnaires on our site while you complete them

11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in legal, regulatory, or operational requirements. We will notify you of significant updates by posting the revised policy on our website.

12. Contact Us

For any questions or concerns about this Privacy Policy or your data, please contact us:

  • Address: S & D Trade Recruitment Limited, The Cube, First Floor, Unit 10, Coe Street, Bolton, BL3 6BU
  • Contact number: 01204 329199
  • Email: info@sanddtraderecruitment.co.uk

By using our website or services, you acknowledge that you have read and understood this Privacy Policy.